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Like FMS Products? The Toolbox About The Editor Garry
Robinson writes for a number of popular computer magazines, is now a
book author and has worked on 100+ Access databases. He is based in
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The
From Access to Automated E-mail (MAPI/TRANSFER
NOTES)MAPI
… MAPI
Where Art Thou
MAPI
If you are not using Outlook or Exchange as your email system, you will first need to find out if your email is setup as a MAPI client. I use and enjoy the multi email account features of Outlook 2002. And I am definitely not here to convince you that any email system is better than another.
An easy way to tell if your email software is set up as a MAPI client is to go into Access 2000+, open a report in preview mode, right click on the report and choose the Send option. Choose the RTF format and then if you come up with figure 1, then you are using Exchange, if not then your favorite email program is your MAPI client. If you think I am laboring this a little, I was more than a little confused myself (but that’s not unusual) when I first started setting sort of software up.
Figure 1 - If you see this when doing a Send To Command, then Exchange is your MAPI client
If you wish to set up your normal email service as your default MAPI client email, check the options menu in your email system. If you are looking for MAPI, check in your email options or search for MAPI in your help file. Outlook Express didn't even have a MAPI reference in the help file even though it supported it in the options.
Transferring To Exchange (or Outlook) So That You Can Use The Email Linker
Prior to using the Exchange linker, I first had to manually transfer my email messages across to Exchange. To do this in Outlook Express, select menu option File, Export and then select the folder that you want to export to. You will now want to ensure that MAPI has been turned off in your default email service so that you can open the MS Exchange linker.