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About The Editor Garry Robinson writes for a number of popular computer magazines, is now a book author and has worked on 100+ Access databases. He is based in Sydney, Australia
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How To Make A Numerical Sequence in An Access Query

By Garry Robinson

A newer version of this page with Access 2007 sample available in the Toolbox

Creating a numerical sequence for an Access query then appending that to a table (i.e. 1..2..3..4..5..6) in its own column is not as simple as it first seems.

Start with a table like this and the requirement is to compute a Counter field as shown in TestTableOutput.

**TestTable**
id	Num1	date1
5197403	918401	27/02/2007 9:32:39 AM
5216167	918401	28/02/2007 9:21:16 AM
5216358	918401	28/02/2007 9:52:09 AM
5231639	918401	1/03/2007 3:36:06 AM
5249411	918401	2/03/2007 4:00:09 AM
5250208	927222	2/03/2007 6:50:00 AM
5250267	927222	2/03/2007 7:10:48 AM

**TestTableOutput**
Counter	afield	bfield
1	918401	27/02/2007 9:32:39 AM
2	918401	28/02/2007 9:21:16 AM
3	918401	28/02/2007 9:52:09 AM
4	918401	1/03/2007 3:36:06 AM
5	918401	2/03/2007 4:00:09 AM
6	927222	2/03/2007 6:50:00 AM
7	927222	2/03/2007 7:10:48 AM
8	918401	4/03/2007 4:16:56 AM

TestTableOutput shows the computed column called Counter

Here is the answer,

Id is the autonumber/primary field, add this to a blank column in a new query

DCount("id","TestTable","id <= " & [id]))

Add the ID field as another column and place the only sort in the query on this column. Add any other columns that you want to see as in this query.

SELECT DCount("id","TestTable","id <= " & [id]) AS Counter, Num1, date1, TestTable.id
FROM TestTable
ORDER BY TestTable.id;

Thats it.

Notes: If you use a filter in a query (instead of testTable), the exact same filter must be in the domain aggregate dcount equation.

Downloads
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Note: Look at qryNumericalSequence then qryAppendCounters in download database

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