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Like FMS Products? The Toolbox About The Editor Garry
Robinson writes for a number of popular computer magazines, is now a
book author and has worked on 100+ Access databases. He is based in
Sydney, Australia
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The
Save
Reports and Other Printable Objects As PDF Files From Access
Following are a list of the things that you should know about if you are interested in saving Access reports and other printable objects in Portable Document Format (PDF) format. All of this material also applies to the conversion of any printable object (Word, Excel) to PDF format.
Before you start, you will need to purchase or find software that will act as a PDF Printer Driver. The examples on this page come come from Nitro PDF Professional Version 5.4.
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Its Handled Thru A Printer Driver
The saving of reports is handled through
a special printer driver that converts printed output into PDF format.
This is managed through the Nitro PDF Printer Driver software. Because it
is a printer driver, any software that can print can output to a PDF
file. The following images can be expanded
to show the full view if they have a blue line around.
Figure 1 - Save to PDF happens through a printer driver.
Figure 2 - Save to PDF
using the NitroPDF printer driver
When you say OK to print, you will then be prompted for the name of the PDF file that you want to save. The default name will be the name of the Access report.
Figure 3 - Choose the name of your PDF file
Working With The PDF File
There are many changes that you can now
make to the report using the modern
Nitro PDF Professional interface.
The following interface screen shots shows you most of the actions you
can undertake on your PDF document.
Figure 4 - The Home ribbon
Figure 5 - Part of the editing Ribbon
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site
Figure 6 - The full editing ribbon
Figure 7 - A PDF that has had both a watermark and a comment added to it
Figure 8 - The PDF Forms Ribbon
Figure 9 - The security and signature ribbon
Figure 10 - The Viewing Ribbon, something that would come in
handy for large documents
Figure 11 - The Help Ribbon is a work of Art
Figure 12 - The Save Menu will be very familiar with Office
2007 users
Summing Up
Nitro Pro is a really fun program to use and makes management of PDF files a breeze. In my view it is the best Ribbon interface that I have used. One of the reasons for this is that Nitro have correctly identified that a Ribbon menu is most suited to the tasks of working on a PDF document.
Now you may want to read about other (some free) PDF generators and printer drivers that our readers have recommended. Links for resources on cheap PDF File Generators
Note: Access 2007 and the Rest of Office has a
free download to produce PDF files. This integrates nicely with NitroPDF if you
make Nitro the default PDF reader on your computer.
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button for the next page in this Access Loop.
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